Fencing North Annual General Meeting - 2015
Wednesday 9th December 2015, 7.30pm
Meadowbank Community Centre
Notice is given that Fencing North's AGM for the year shall be held on the 9th December 2015 at 7.30pm in the Meadowbank Community Centre, 29 St Johns Rd.
The AGM is where we elect our Executive Officers and set affiliation fees for the following year. All Fencing North members are encouraged to attend this meeting and to exercise their rights to vote. If you cannot attend the meeting you can give your vote to another member to cast by proxy - if you want to do this you need to email Oliver Agnew (This email address is being protected from spambots. You need JavaScript enabled to view it.) to inform who holds your vote.
Nominees for Executive Positions:
We are looking for nominations for the Executive Officer Positions in 2016. Nominations are open to any member of Fencing North, if you would like to nominate someone to a position please send your nomination to Oliver Agnew (This email address is being protected from spambots. You need JavaScript enabled to view it.) before the 27th November. See below the agenda for the descriptions of the roles.
The current Executive Officers are:
- President: John Garelja
- Vice President: Eric Buisman
- Treasurer: Linda Boyd
- Secretary: Oliver Agnew
Agenda:
- Present / Apologies
- Confirmation of minutes of the previous AGM
- Matters arising from previous AGM
- President's report
- Vice-President's report
- Treasurer's report
- Secretary's report
- Election of the Executive Officers
- Setting of Affiliation Fees for 2016
Description of Executive Officer Roles:
President:
The President presides at all Fencing North meetings. The President also represent's Fencing North at the Fencing New Zealand Board. The President shall ensure that all proper records of Fencing North's business are kept by the Secretary and that proper financial records are kept by the Treasurer. In situations where voting at Fencing North meetings is tied, the President will have the casting vote.
Vice-President:
The Vice-President acts on behalf of the President in meetings where the President cannot be present.
Treasurer:
The Treasurer is responsible for the financial affairs of Fencing North.
At the Annual General Meeting the Treasurer is to present the Financial Report and Balance Sheet to the meeting and be prepared to answer any questions arising.
Secretary:
The Secretary shall keep a record of all Fencing North meetings. The Secretary shall also be responsible for proper keeping of all correspondence, and the records relating to the business and affairs of Fencing North.