Fencing North Inc. Committee Meeting – 28.11.2022

 Meeting Opened:  7:07 pm (MS Teams)

Present: Ben Upton (Secretary), Peter Butler (President); Katie Logan (Academy of Fencing); Fiona Campbell (H&S and tournaments); Kirsten Hansen (Media); Amanda Hopkins (Treasurer), Matt Stanley (Whangarei), Kyle MacDonald (United).

Apologies: Sunnie Sun (Vice President).

Minutes of last committee meeting: These were reviewed and the minutes from the last meeting were approved.

Finances:  Amanda Hopkins reported that after all payments there remained $54,000 in the bank.  There is still a payment due for the Larsen to Hamilton.  YE 2022 there was over $60,000 revenue.  Budget for 2023 will come under $60,000.  So there will not be a need to register for GST.  The cash situation is similar to 2021.  The Oceania income has come in 2022 / 2023 year.  The balance sheet was reviewed. 

The overall outcome from Oceania was a net profit of $438.  After predicting a substantial loss, this is a great result.  Significant thanks to those who worked hard to make this happen – Fiona, Katie and Peter in particular.

These were tabled and noted.

Tournaments

Since the last meeting there were the Oceania.  There was a lot of positive comment.  In terms of tournaments since, the Fencing North Open was well attended.  After canvassing of gender separated events, there ended up being enough entries for separate events for foil.

Hamilton event, the Larsen, was well attended generally.  The profits of this will go to Waikato club.

Kyle MacDonald is running a one-hit epee tournament. 

2023 Calendar

The draft calendar was tabled and discussed.  The only issue will be the U15 + Cadets Nationals (possibly Oceanias) where Te Pai has indicated that it is not available.  Inquiries will be made at Mount Albert Grammar.   Possibly also St Kentigens. 

There was discussion about the January camp.  Given that there was not the backdrop of Commonwealths, the attendance may be lower.  Kyle MacDonald indicated that it will be more epee focused.  There will also likely be foil camp run out of Pulse.

Noted that Fencing North can support with Humantix booking system.  A registration page will be set up for this. 

The calendar should be circulated.  Noted that U15 likely to be Oceanic, so it could be an extra day. 

Katie was thanked for her work in referee co-ordination. 

Media

Kirsten was thanked for on-going work.  Promotion of January camp required.  Instagram seemed to be the most popular, although FaceBook was more useful. 

Fiona will be added as author. 

Health and Safety

Nothing to report.

AGM

This is confirmed.  To be promoted via social media. 

Other Business:  

Whangarei – Matt Stanley reported. Hikurangi Swords Club has been established. 

2023 is a good year to consider the vision for Fencing North.  Capital development, clubs etc.

Competition day formats were discussed.  There was a desire to see plate events to give fencers knocked out early a chance to get some more fencing at their level.

There was also a need to more clearly identify the championship events.  Were they the individual ‘name’ tournaments for each weapon? (e.g. Fenton Epee for epee?) or the final Fencing North Open? 

Confirmation of next meeting date – AGM – 10 December 2022.

Meeting Closed:   9:20 pm.

 

Fencing North Inc. Committee Meeting – 10.10.2022

 

 Meeting Opened:  7:10 pm (MS Teams)

 

Present: Ben Upton (Secretary), Peter Butler (President); Katie Logan (Academy of Fencing); Fiona Campbell (Tournaments & H&S); Mary Black (Tuatahi),  Hannah Choi (Auckland University), Amanda Hopkins (Treasurer).

Apologies: Sunnie Sun (Vice President), Kirsten Hansen - Media

 

Minutes of last committee meeting

Last months minutes September 19^th we’re adopted as written

 

Tournaments

No regional tournaments have been held since our last meeting

Upcoming regional tournaments

 

FN Open - October 16^th

Registration numbers are satisfactory to date. However we have fully booked Te Pai stadium as a test run for oceania's. this may mean the competition will run at a loss.

 

FN Larsen

Hamilton Boys High School – 06.11.22

Peter to coordinate with Andrew Collings regarding supply of six pistes and related equipment prior to pentathlon event October 29th

All profits to be retained by Waikato Swords

This will be the final open competition for the year and will be promoted as such

 

Team Sabre & Foil competition

competition to be coordinated between Auckland university and Academy Clubs

Profit to be shared

Fiona and Peter to work with Luke Meng

 

Bauble - cancelled

the Bubble and the Bauble competitions over the last two years were established to compensate for the disruptive nature of Covid these competitions will not be carried forward

 

Oceanias

Entries as at 10.10.2022

74 Indivduals

24 Vets

Teams to be confirmed

 

Registrations close October 17th late entries on October 20th

Concerns are noted over the additional costs of this competition and a loss is likely on current projections

Cost of flights/ accommodation referee costs major issues

We monitor with care and making adjust adjustments

 

Initial plans over organizing a dinner Saturday night have been cancelled

Local BBQ is to be confirmed

 

Initial plan to run 13 pistes is being reconsidered

Reschedule to run teams competition Sunday

Peter and Fiona to review numbers and piste requirements

Possibility of renting pistes from pulse fencing but to be avoided if possible

 

A number of volunteers have come forward which is greatly appreciated

 

Tuatahi have agreed to cater the entire three days. Resolved to meet Saturday 15th at TePai review piste layout.

 

Finances

P&L currently $12351.85 for year

Funding grant of 11,500 for national competitions has played a significant role

we have invested $8900 in that new equipment notably video referee

we are in danger of having this year's profit eroded by oceanias

 

AGM

Resolved to be Sunday December 11th to be held at Peter Butler's home 4.00pm followed by a BBQ.

A fundraiser would be a welcome addition to the committee for 2023

Chairman's report to be presented

 

Gender Specific competitions

Much thought is going into competition format for 2023 with a new renewed emphasis to try and run all competitions gender separate

The Open and the Larson will be run on this basis as a trial

Fiona Campbell has reached out and seeking feedback from the fencing community and has received a number of considered responses

A proposal for competition format will be presented at the AGM for discussion and adoption

 

2023 Calendar

A proposed calendar has been circulated for 2023. final draft will not be adopted until after Oceania's and further consultation. go to publish by mid November allowing fencing coaches a month to consider planes before the end of the 2022 school year.

 

Health and safety

injury reports from pickworth have been submitted to the National Health and safety manager

fencing N ran a first aid course February 2020 which will expire February 2022

consideration to repeating this course prior to that date needs to be reviewed

 

Media

Nothing to report

 

Meeting Closed 9.20

DON’T FORGET - NEXT SAT 3rd DEC

@University of Auckland Epsom Campus

 Hosts: NZAF and Akl Uni Fencing Clubs

Join us for a fast, furious & fun competition, spot prizes and general hilarity

 All levels welcome, mixed gender teams. 

 Book at https://events.humanitix.com/national-2022interclubsabreandfoil

 Get $30 team discount with Promo Code FUNCLUB (first 10 teams each weapon)

 

 

 

 Booking page for this fun Foil & Sabre Teams Event now LIVE on calendar.